We withhold all of the records that you have requested, because all of the records are subject to a specific statutory exemption.We provide you with the records that you have requested in their entirety.FOIA requires that the City of Suffolk make one of the following responses to your request within the five-day time period:.FOIA does, however, allow the City of Suffolk to require you to provide your name and legal address. The reason behind your request for public records from the City of Suffolk is irrelevant, and you do not have to state why you want the records before we respond to your request.The five-day period does not include weekends or holidays. "Day One" is considered the day after your request is received. The City of Suffolk must respond to your request within five working days of receiving it.The City of Suffolk's responsibilities in responding to your request include: Suffolk's Responsibilities in Responding to Requests The Council may be contacted by email at at, or by phone at 80 or 86. In addition, the Freedom of Information Advisory Council is available to answer any questions you may have about FOIA.
Moore with questions you have concerning requesting records from the City of Suffolk. Moore can be reached at 75 (phone), City of Suffolk FOIA Office, 442 West Washington Street, Suite 1163, Suffolk, VA, 23434, 75 (Fax), or email at.
To request records from the City of Suffolk you may direct your request to Jennifer Moore, FOIA Officer/Interim Director, Media and Community Relations Department. Making a FOIA request is not an adversarial process, but we may need to discuss your request with you to ensure that we understand what records you are seeking. If we have questions about your request, please cooperate with staff's efforts to clarify the type of records that you are seeking, or to attempt to reach a reasonable agreement about a response to a large request.For example, if you are requesting records maintained in an Excel database, you may elect to receive those records electronically, via email or on a computer disk, or to receive a printed copy of those records.You may choose to receive electronic records in any format used by the City of Suffolk in the regular course of business.FOIA gives you a right to inspect or copy records it does not apply to a situation where you are asking general questions about the work of the City of Suffolk, nor does it require the City of Suffolk to create a record that does not exist. Your request must ask for existing records or documents.It does not refer to or limit the volume or number of records that you are requesting instead, it requires that you be specific enough so that we can identify and locate the records that you are seeking. Your request must identify the records you are seeking with "reasonable specificity." This is a common-sense standard.However, we cannot refuse to respond to your FOIA request if you elect to not put it in writing. It also gives us a clear statement of what records you are requesting, so that there is no misunderstanding over a verbal request.
This allows you to create a record of your request. From a practical perspective, it may be helpful to both you and the person receiving your request to put your request in writing.FOIA does not require that your request be in writing, nor do you need to specifically state that you are requesting records under FOIA. Mail, fax, email, in person, or over the phone. Making a request for records from the City of Suffolk The City of Suffolk may abstract and summarize records, by agreement with the requestor. FOIA refers to records that are in existence and does not require that the City of Suffolk create records. The Virginia Freedom of Information Act requires that public records be made available to citizens and the media for copying and/or inspection. Alternatively, you may contact the FOIA Council for a nonbinding advisory opinion. If you believe that your FOIA rights have been violated, you may file a petition in District or Circuit Court to compel compliance with FOIA.You have the right to request that any charges for the requested records be estimated in advance.You have the right to request to inspect or receive copies of public records, or both.Please be advised that beginning J, requestors will be charged for time required to perform redactions to all responsive document types.
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